Bara Coffee Cart – Terms & Conditions
This Catering Services Contract (“Agreement”) is entered into by and between Bara Coffee Cart (“Company” or “Caterer”), located in Honolulu, Hawai‘i, and the undersigned individual or entity (“Client”). By paying the required deposit, the Client agrees to the terms and conditions outlined below.

1. Services Provided

The Company will furnish the agreed-upon coffee catering services (“Services”) for the Client’s event (“Event”).

Items may include (but are not limited to):
Cold Brew Lattes, Signature Drinks, Espresso Shots,
Milk Options: Oat Milk, Whole Milk
Note: Menu may be slightly adjusted if key ingredients become unavailable due to unforeseen circumstances.

2. Event Details & Changes

Event details (date, time, location, guest count) are based on the initial inquiry form and confirmed quote.
Any changes must be submitted in writing at least 7 days prior to the Event date.
The Company reserves the right to adjust pricing or apply surcharges if significant event details change.

3. Deposit & Payment

  • Deposit: A non-refundable 50% deposit is required to secure the booking.

  • Final Payment: Remaining balance is due 5 days prior to the Event date.

  • Accepted Payments: Credit card, ACH, or check (payable to Bara Coffee Cart).
    The event date is only confirmed upon receipt of the deposit.

4. Venue Coordination & Setup

The Company requires 1 hour before and after the Event for setup and breakdown.
Client is responsible for venue access, permissions, and fees.
Outdoor service is weather-dependent (must be dry, 65–90°F). Adverse conditions may affect service.

5. Electricity & Power

Client must provide a dedicated 120V/15-amp outlet per espresso machine.
Company will supply extension cords as needed.
If power is inadequate or unsafe, the Company is not liable for service interruptions or refunds.

6. Insurance

Bara Coffee Cart carries general liability insurance covering event services.

7. Indemnification

Client agrees to hold the Company harmless for any damage or loss to Company property caused by Client, guests, or venue staff.

8. Cancellations & Refunds

8.1 Deposit Policy
All deposits are non-refundable.

8.2 Refunds Beyond Deposit

  • 30+ Days Prior: Full refund of any payments beyond the deposit.

  • Within 7 Days: No refunds.

Any payment (including deposit) may be applied to a future event at Company discretion.

8.3 Special Orders
Client is responsible for any non-returnable custom materials purchased for the event, even in case of cancellation.

9. Rescheduling

  • Single-Day Events: 72+ hours’ notice required. Less may incur full event fee.

  • Multi-Day Events: 7+ days’ notice required.
    Rescheduling is subject to Company availability.

10. Limitation of Liability

If the Company is unable to perform due to unforeseen events (e.g., force majeure), it may offer:

  • A substitute caterer (with Client approval)

  • A full refund of payments made
    The Company is not liable for further damages or loss.

11. Governing Law

This Agreement is governed by the laws of the State of Hawai‘i. Any disputes shall be handled in Hawai‘i courts.

12. Entire Agreement

This Agreement supersedes all prior verbal or written agreements. Changes must be made in writing and signed by both parties.

13. No Waiver

Failure to enforce any provision does not waive future rights to enforce the same.

14. Acceptance

By submitting the deposit, the Client accepts and agrees to all terms stated in this Agreement. The Company’s receipt of deposit confirms booking.